Blog
June 15, 2017

Business expenses are necessary, yet oftentimes business owners sacrifice quality over budget. When it comes to your small business, it’s important to purchase up-to-date equipment to ensure the effectiveness of your daily processes. Equipment that works effectively and runs efficiently benefits your business in the long term and alleviates stress from your employees. If you’re currently looking to purchase a new copier, read on to discover which one is best for your business.

Figure Out What You Need
What purpose will your copier have? Determining the answer to this question will help you deduce what kind of copier you should buy. Do you need a copier with a wide range of capabilities? Or could your business benefit from a standard copying machine. Ask yourself, and your employees, exactly what your business needs before you search for the right copier.

Ask Yourself When You Need It
 
It’s important to assess how much copying occurs a day and at what rate. If your employees are using the copier frequently, to process materials that need to be completely quickly, you should shop for a copier that can complete several print jobs at once. No matter the size of your business, it’s important to analyze the speed and flow of copier usage. You may need to invest in a more expensive copying machine to keep up with the demands of your business.

Analyze Your Budget
 
Ask yourself what you want to spend and what you can afford to spend. These numbers might not match up. You might want to save a few pennies and opt for the cheaper copier, but will this choice negatively affect business? When analyzing your budget, take the price of equipment, supplies, and maintenance into account.
 
Call Centric Business Systems for All Your Office Management Needs
 
Today’s business environment is fast-paced, time is limited, and attention spans are short. Keep your people motivated and your co-collaborators engaged. Centric Business Systems has answers to all of your questions about this neat collaborative tool and various others, and we can make it so that you have them at your fingertips. Give us a call at 877-902-3301, send us an email at info@centricbiz.com, or fill out our contact form to learn about how we can help you improve your processes, so that your team can solve problems together. Be sure to also follow us on Facebook(link is external), Linkedin(link is external), and Google+(link is external) for more updates!

 

June 09, 2017

 
Several years ago, if an employee needed a particular file or document, he or she would have to fill out a form, submit it to the correct department, ensure that it was filed away, and wait until it eventually reached the bottom tier of an unorganized pile of information. This was called manual workflow, and it was as inefficient as it was frustrating. Today’s businesses prefer to speed the process of locating and distributing files by taking advantage of digital workflow services such as the solutions we provide at Centric. This week we’re discussing how your business can benefit from doing the same.
 
Increase Efficiency
 
Digital workflow software ensures that no file goes missing. The intelligent database prevents lost documents and ensures that information is being sent and received at the scheduled time. Certain software give you the option to track the document through each stage of the process, so you don’t have to waste time following up with employees.
 
Improve Business Processes
 
Digital workflow software allows users to obtain real-time updates and check on the status of an authorized process. All of the information is confined to one portal, which means that employees won’t have to email a particular department to locate the information.
 
Better Organization
 
Process automation will convert your data into actionable information, which allows users to easily extract, process, and organize information. The documents that are stored in a digital workflow management system, allowing you to organize files and backup documents for easy access later.  
 
 
Call Centric Business Systems for All Your Office Management Needs
Today’s business environment is fast-paced, time is limited, and attention spans are short. Keep your people motivated and your co-collaborators engaged. Centric Business Systems has answers to all of your questions about this neat collaborative tool and various others, and we can make it so that you have them at your fingertips. Give us a call at 877-902-3301, send us an email at info@centricbiz.com, or fill out our contact form to learn about how we can help you improve your processes so that your team can solve problems together. Be sure to also follow us on Facebook(link is external), Linkedin(link is external), and Google+(link is external) for more updates!

June 02, 2017

An efficient document management system allows your business to streamline and automate paper-based processes, improving productivity within the workplace. Your unique business needs a document management system (DMS) that complies with your specific needs, which means you shouldn’t settle for the first software you find. Here are a few ways that you can limit your choices and decide on a DMS that works for your company.

Recognize The Needs Of Your Business
 
Begin the process of choosing a DMS by identifying current issues within the company. Speak with your employees and determine their specific needs and concerns. Take into consideration other software applications that you may want to integrate into the new system in order to maximize the company’s transition to a DMS.

Opt For A User-Friendly Interface
 
Choosing a user interface that offers a user-friendly experience will ultimately benefit your employees during their transition to a DMS. A sophisticated software that has a simple platform allows your workers to navigate through the system easily. After all, the DMS is designed to simplify your business, not complicate it.

Stress The Importance Of Security
 
You’re legally obligated to protect any information regarding your clients at all times. Maintain the safety of your clients and your business by choosing a DMS with an intelligent security feature. In the same vein, verify that the DMS offers constant data backup to secure servers in case of an emergency.

Take Advantage Of Smooth Workflow Management
 
A DMS organizes information efficiently and ensures that projects maintain momentum. A document management systems that offers project management features increases productivity and encourages accountability.
 
Still not sure which system to choose? Call Centric Business Systems! We can work with you to choose and install a document management system that is the perfect fit for your office.
 
Centric Business Systems for All Your Office Management Needs
 
At Centric Business Systems, we have the experience to optimize your document workflow and office technology environments. We provide the latest products and solutions available in our industry to fit your organization’s needs. Give us a call at 877-902-3301 or send us an email at info@centricbiz.com to learn more about how we can help optimize your organization. Be sure to also follow us on Facebook(link is external), Linkedin(link is external), and Google+(link is external) for more updates!