Blog
April 27, 2017

Printing envelopes is often a difficult and frustrating task. However, as printer technology advances, it becomes easier and easier to do complicated tasks. We’ve outlined the step-by-step process for printing envelopes using your Ricoh printer, so you can quickly and easily create professional-looking printed envelopes without the frustration of a paper jam.

Step One: File Setup
The first step to successfully printing envelopes is to format the file correctly. To do this, open a new document in Microsoft Word, click the “File” tab, then select “Print”. From there, select “Printer Properties” and select the “Paper” tab.
Now you can set the appropriate properties for your paper envelopes. Set “Document Size” to reflect the size of your envelopes. For “Input Tray”, decide whether you’d like your envelopes printed from Tray 2 or the Bypass Tray. Finally, be sure that you set the Paper Type to “Envelope”. Click “OK” to save these changes.

Step Two: Envelopes and Labels Wizard
If you are running Microsoft 2013 or 2016, you can now activate the Envelopes and Labels Wizard. Select the “Envelopes” option under the “Mailings” menu tab. From there, you can fill in your mailing and return addresses. Click into the “Options” menu to adjust the Envelope size and the print position. Under the “Printing Options” tab, you can choose the way that the envelopes will be fed into your Ricoh printer.
While in the “Options” menu, you can customize the style and look of your printed envelopes. From here, you can also designate the envelope size as well as redirect the envelopes to be printed from a different tray than the one that has been selected by default.

Step Three: Print Your Envelopes
Finally, everything is configured correctly to print your envelopes! Make sure that your envelopes are loaded into the correct tray and that they are facing in the correct position. Go to your Microsoft Word document and print from there. As long as you’ve configured all your settings correctly by following the instructions above, your envelopes should print flawlessly!

Call Centric Business Systems for All Your Office Management Needs
At Centric Business Systems, we have the experience to optimize your document workflow and office technology environments. We provide the latest products and solutions available in our industry to fit your organization’s needs. Give us a call at 877-902-3301 or send us an email at info@centricbiz.com to learn more about how we can help optimize your organization. Be sure to also follow us on Facebook, Linkedin, and Google+ for more updates!

April 20, 2017

Looking for ways to save money, reduce paper waste, and boost productivity? Managed print services optimizes the operation of your printers, scanners, fax machines, and copiers. You’ll use less paper, purchase fewer supplies, and spend less time wrestling with the settings on your equipment. If you’re thinking of making the switch to managed print services, this is what you need to know.

You’ll Save Money
Get ready to start saving money! On average, companies that adopt managed printing services save 30% on hardcopy costs, reduce carbon emissions by 60%, and free up 10% of IT staff who were previously spending time troubleshooting print problems.

You’ll Be More Efficient
One of the things a managed print services provider does is analyze your existing print fleet. We’ll be able to tell you what equipment is underperforming, what equipment you should add, where certain equipment should be located to be most accessible, and how to plan for the longevity of your current fleet. Having your fleet analyzed by specialists ensures that no detail is overlooked.

You’ll Have Predictable Costs
Having to suddenly pay for repairs to a broken printer can throw your budget for a loop. Entering a contract with a managed print services provider ensures that you pay the same bill every month. That means no more unpredictable printing costs or surprise maintenance! You’ll be able to plan for your monthly printing costs without the shock of a high repair bill.

You’ll Have Less Downtime
A managed print services provider can establish automated supply delivery, which automatically orders toner based on when printers run low. No more forgetting to order toner and having to wait to use a printer until more toner arrives! Your staff will be more efficient as they no longer have to constantly monitor printers and place orders as well as no longer have to endure downtime while waiting for supplies to arrive.

Call Centric Business Systems for All Your Office Management Needs
At Centric Business Systems, we have the experience to optimize your document workflow and office technology environments. We provide the latest products and solutions available in our industry to fit your organization’s needs. Give us a call at 877-902-3301 or send us an email at info@centricbiz.com to learn more about how we can help optimize your organization. Be sure to also follow us on Facebook, Linkedin, and Google+ for more updates!

April 18, 2017

It was only a few years ago that huge companies like Target and Yahoo suffered from massive cyber attacks, and only a mere two months ago that the average person was affected by the Cloudbleed security bug. Today, companies not only have to worry about external cyber attacks, but also who can access sensitive data internally as well. It’s more important now than ever to make sure that you know how to protect your sensitive information, and document security procedures from Centric can help.

Hard Drive Erases
Are you disposing of old printers while your office gets updated equipment? If your equipment has handled sensitive data, then it’s important that none of that data is left on the old hard drives that you’re disposing of. When you format a hard drive or delete a partition, it may seem at first glance like all of the information stored on the hard drive is gone. In reality, the information is no longer visibly indexed, but it is still present on the hard drive. Having your hard drives professionally erased ensures that you are not sending sensitive data outside the company when you dispose of old hard drives.  

Data Security Kits
Performing vital tasks like printing, scanning, and copying leaves an imprint of latent sensitive data on a system’s hard disk. A data security kit improves document security by impeding unauthorized access and activity on the system’s hard disk. Data encryption, overwrite capabilities, and more keep your sensitive data secure.

Document Management Security Settings
Not only does a document management system help to implement more efficient workflows and facilitate greater organization, but it can also help to keep documents more secure than ever. Access control within the document management security settings can help to establish authorized individuals for certain documents while barring access from anyone else. This ensures that only qualified individuals can view, edit, and manage sensitive information.

Call Centric Business Systems for All Your Office Management Needs
At Centric Business Systems, we have the experience to optimize your document workflow and office technology environments. We provide the latest products and solutions available in our industry to fit your organization’s needs. Give us a call at 877-902-3301 or send us an email at info@centricbiz.com to learn more about how we can help optimize your organization. Be sure to also follow us on Facebook, Linkedin, and Google+ for more updates!