Between client records, confidentiality agreements, discovery notes, and business documents, your law firm is likely awash in paperwork. If you’ve been looking for ways to make your office more streamlined, organized, and cost-effective, moving to a paperless environment will provide many benefits. While many organizations are hesitant to implement a paperless environment due to fears about the cost, there are actually many reasons why a paperless office is more cost-effective that paper-based storage methods. Learn why in this week’s blog, below.
The Costs of a Paper-Based Environment
In a paper-based environment, you’ll need space to store all of your documents. A standard filing cabinet not only costs around $900, but also takes up around 7 ½ sq. ft. of space when you take into account the footprint of an open drawer. This means that you’ll need enough square footage to house all of the filing cabinets that your office requires and you must account for the cost of renting the space to accommodate your storage. In addition, your space will need to be heated and maintained, further adding to your operating costs. And don’t forget about the photocopying expenses you’ll accrue, as well as toner and paper costs!
As you can see, paper-based environments come with their own fair share of costs. Now think about a paperless environment. Two gigabytes of memory is enough to hold the information from a standard four drawer filing cabinet, which means that a 100GB drive that costs around $50 will provide more than enough storage space for your whole office. Even better, by transitioning to a paperless environment your files will be more organized and your employees will be able to locate information more quickly, leading to a more efficient, productive, and streamlined office environment.
Contact Centric Business Systems today
If your document management services are costing your organization too much money, contact the experts at Centric Business Systems today. Whether you require upgraded equipment or an in-depth analysis of your workflow, we have the expertise needed to maximize your systems and help you make the most of our technology. Give us a call at 877-902-3301, send us an email at firstname.lastname@example.org, or fill out our contact form to learn more about how we can help your organization run better.
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