Five Key Benefits of a Digital Workflow

Posted on April 7, 2017

Administrative paperwork can slow down office productivity and frustrate staff. Today’s technology allows organizations to improve document workflows and their associated processes, while lowering costs and optimizing efficiency. Digital workflows are processes that speed up and organize your regular work routines. Instead of searching through paper files for a specific document, an optimized document management system can retrieve that document instantaneously. Read on for the five key ways that implementing a digital workflow helps to improve efficiency.

Insight into Business Processes
Workflow software allows users to check on the status of an authorized process. You can see if your vacation request was approved or submit an expense report to your manager and obtain real-time updates. In addition to optimizing their processes, managers are able to obtain valuable insight into the workflows of their organization to identify opportunities to streamline operations.

Document Routes
No more losing paper documents! Digital workflow software prevents lost documents and ensures that the right people receive the right information, at the right time. It allows you to retrieve, review, revise and send documents with just a couple of clicks. You can even track the document through each stage of the process, receive updates when a task is complete and send notifications when too much time has lapsed.

Do you have documents that require review? Make sure that the right person receives your document and get real-time approval. In a pinch? You can also attach an urgency level so that action is taken immediately.

Audit Power
Documents stored in a workflow management system track and maintain every interaction at a user level. You can improve your quality management system, ensure compliance and fly through audits with document and process management capabilities. Process automation will convert your data into actionable information. It allow users to easily and effortlessly extract, process and organize information. By defining the workflow of a document, automation can improve the availability of your business information and drive efficiency.

Contact Centric Business Systems today
If your document management services are costing your organization too much money, contact the experts at Centric Business Systems today. Whether you require upgraded equipment or an in-depth analysis of your workflow, we have the expertise needed to maximize your systems and help you make the most of our technology. We will go above and beyond to create the ideal solution for your needs and will work closely with you to improve your organization’s productivity and efficiency. To learn more about what we can do for you, give us a call at 877-902-3301, send us an email at, or fill out our contact form to learn more about how we can help your organization run better.
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