4 Ways to Boost Your Document Security

Posted on April 18, 2017

It was only a few years ago that huge companies like Target and Yahoo suffered from massive cyber attacks, and only a mere two months ago that the average person was affected by the Cloudbleed security bug. Today, companies not only have to worry about external cyber attacks, but also who can access sensitive data internally as well. It’s more important now than ever to make sure that you know how to protect your sensitive information, and document security procedures from Centric can help.

Hard Drive Erases
Are you disposing of old printers while your office gets updated equipment? If your equipment has handled sensitive data, then it’s important that none of that data is left on the old hard drives that you’re disposing of. When you format a hard drive or delete a partition, it may seem at first glance like all of the information stored on the hard drive is gone. In reality, the information is no longer visibly indexed, but it is still present on the hard drive. Having your hard drives professionally erased ensures that you are not sending sensitive data outside the company when you dispose of old hard drives.

Data Security Kits
Performing vital tasks like printing, scanning, and copying leaves an imprint of latent sensitive data on a system’s hard disk. A data security kit improves document security by impeding unauthorized access and activity on the system’s hard disk. Data encryption, overwrite capabilities, and more keep your sensitive data secure.

Document Management Security Settings
Not only does a document management system help to implement more efficient workflows and facilitate greater organization, but it can also help to keep documents more secure than ever. Access control within the document management security settings can help to establish authorized individuals for certain documents while barring access from anyone else. This ensures that only qualified individuals can view, edit, and manage sensitive information.

Call Centric Business Systems for All Your Office Management Needs
At Centric Business Systems, we have the experience to optimize your document workflow and office technology environments. We provide the latest products and solutions available in our industry to fit your organization’s needs. Give us a call at 877-902-3301 or send us an email at info@centricbiz.com to learn more about how we can help optimize your organization. Be sure to also follow us onFacebook(link is external), Linkedin(link is external), and Google+ (link is external)for more updates!