4 Benefits of Managed Print Services

Posted on March 23, 2017

Acquiring and managing the printers, copiers, and other equipment your office needs can be a huge hassle. There are so many frustrating problems you can run into: not getting the right amount or type of equipment, having to deal with broken equipment, and spending extra time managing equipment. Managed print services (MPS) solves all of these problems with personalized, expert service. If you’re still on the fence about investing in managed print services, then here are 4 reasons that might change your mind.

Cost Management
Do you keep track of the cost of printing and copying? Ink, paper, acquiring copiers and printers, and maintenance all add up. In fact, the cost of printing is generally around 1-3% of annual revenue for most businesses. That’s the third highest expense, right after payroll and rent!
There are so many ways that managed print services can keep your costs under control. First, an MPS contract will give you a standard monthly bill that you can budget for, rather than have to scramble when there’s an unexpected, expensive repair. Second, a MPS will be able to evaluate your needs and provide you with the exact supplies you need for your printers so that you don’t end up with a surplus of unneeded supplies. We can also provide you with a future plan, which accounts for the life expectancy of your equipment and helps you to plan for replacements.

Less IT Pressure
Who fixes problems when your printers aren’t connecting to the network or something breaks? Your in-house IT team. This takes them away from more important work that they could be doing. With managed print services, we come to you to fix any problems you’re having with your fleet, leaving your IT team to focus on what they do best.

Hackers are a constant threat, so your security must be constantly maintained. In fact, small businesses can be targeted because they often don’t have the same resources to protect themselves that large companies do. Printers and copiers can be a point of access to your network that, when unguarded, can pose a danger to sensitive information. Managed print services use encryption, hard drive wiping, pull print, security protocols, and more to keep your data safe.

Managed printing means more efficient workflows. A MPS can help you to configure workflows to streamline daily workplace routines. For example, a program can be installed that reads a scanned page and automatically sends it to the right department or triggers a chain of actions that would otherwise have to be done manually. This saves a lot of time, which in turn saves money!

Call Centric Business Systems for All Your Office Management Needs
Today’s business environment is fast-paced, time is limited, and attention spans are short. Keep your people motivated and your co-collaborators engaged. Centric Business Systems has answers to all of your questions about this neat collaborative tool and various others, and we can make it so that you have them at your fingertips. Give us a call at 877-902-3301, send us an email at info@centricbiz.com, or fill out our contact form to learn about how we can help you improve your processes, so that your team can solve problems together. Be sure to also follow us on Facebook(link is external), Linkedin(link is external), and Google+(link is external) for more updates!