Administrative Support Assistant
Location: Owings Mills, MD
Type: Full Time

Job Summary:

Provide administrative support to sales team, review sales orders, scan, and index sales orders, distribute messages and calls, and schedule meetings.

Essential Functions:

  • Review, prepare, scan and index sales orders into workflow system
  • Order packet issue resolution
  • Obtain buyouts and credit approvals as requested from sales team
  • Update activity tracker as required for sales management
  • Communicate with assigned Equipment Order Specialist multiple times on a weekly basis regarding the status of open Sales Orders
  • Prepare statistical reports as requested by management
  • Assist with the preparation of sales proposals and presentations
  • Create CAP/Quarterly/Annual Business Review’s as requested from sales team
  • Run lease expiration reports
  • Assist corporate headquarters on projects as requested
  • Help with open house events and product shows by greeting guests

Required Qualifications: (Knowledge, Skills, Abilities)

  • Clerical knowledge of administrative procedures and systems such as Microsoft Office, managing files and records, designing forms, and other office procedures
  • Time management skills: ability to organize and prioritize
  • Strong oral and written communication skills
  • Attention to detail; ability to produce accurate and timely reports
  • Professional and courteous demeanor

Required Education and Experience:

  • High school diploma; College Coursework a plus
  • 3+ years of administrative experience in a fast-paced sales environment

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